Getting Prepared for Working Remotely
Equipment Needs
- Work with your manager to ensure you have all the equipment you need to transition to remote work.
- Follow the appropriate equipment check-out procedure for your department or unit. If you are unsure of the procedure, speak to your manager.
Shared Drives
Before transitioning to remote work, make sure you move any files to cloud storage. Never keep information on your computer or in email that you wouldn’t want to become public knowledge.
- ITS provides two different options for online storage of files and documents for USC staff, including Google Drive and Microsoft OneDrive for Business.
Office Set Up
Transitioning Your USC Office Space
- Since you will be away from your desk phone, follow the instructions to update your voicemail greeting.
Setting Up Your Home Work Space
Make sure you have tested your access to the following equipment at home:
- Laptop or desktop computer.
- Microphone – this may be built into your laptop or computer, or you may use an external device such as a USB microphone or headset.
- Webcam – a camera may already be built into your laptop, but you can also use an external USB camera for video conferencing.
Remote Work Checklist
The following are recommended actions to take as you prepare for remote working. Please review with your manager in advance.
Essential Technology Hardware
☐ Laptop with power cord
☐ Mobile phone
☐ Copy all necessary files to a USC cloud location (OneDrive, Google Drive) so they can be accessed remotely.
☐ Update your voicemail greeting to inform callers that you are working remotely and to contact you via email.
Optional Hardware
☐ Tablet/iPad
☐ Headphones/headset
☐ Surge protector with power strip
☐ Mouse
☐ 3 prong to 2 prong outlet adapter
☐ External monito
Software – Ensure You Have Access to the Following (as Needed)
Work Items
☐ Reference materials or checklists
☐ Paper working files, as needed
☐ Post-it notes
☐ Pens/pencils
☐ Notebooks with current information
☐ Headphones, webcam, and microphone for video conferencing; most laptops have an internal webcam and microphone
Other
☐ Take important belongings home and lock up and secure all others.
☐ Take plants home.
If your Duo Security notification is set to go to your office phone, choose one of the other notification methods to assure appropriate authentication